Update: confirmed meet-up Friday, August 4th, 8pm - 11:30pm. Rio hotel: Masquerade Tower Room 13001
Hi all. Because of the efforts involved in our little "prop summit" here in Silicon Valley in June, I've been embarassingly slow in organizing a meet-up at the Vegas Trek convention this year—I was actually contemplating not organizing anything formal at all, since many of us just saw each other quite recently. However, several people have messaged me to ask if we could organize a Vegas event, so here with go. My apologies for the delay.
@dave has been helping with research, and we've found that options, especially affordable ones, are few. We looked at buffets and restaurants with private dining rooms, meeting rooms at the nearby Gold Coast, etc., and we can't find a single option that costs less than $500—and most of those aren't ideal options anyway.
Our first TFW meet-up two years ago was just at Starbucks near the convention venue, but that's a sub-optimal location for various reasons, mainly because it's closed in the evenings, not very comfortable, and it's not a secure location for people to bring and lay out props for others to see.
So I'm considering doing what we did last year: renting a suite at the Rio (same one as last year) for Saturday night and having people just come and go at their leisure that evening. It's a great option and a nice comfortable way to hold the vent—except that the room costs $656. Candidly, I'm bit tapped out on prop-party-hosting funds at the moment, so if we're to do it, I would unfortunately need to ask folks to help me cover the costs.
Before booking the room and taking any contributions to the costs, however, I would need to know how many people might be interested in coming, so we can see if it's worth it in the first place. Here is what I think a likely attendance list might be. If you're on this list, please confirm. If you're not and planning on coming, please let me know that too.
UPDATE: I've booked and paid for the room; contributions towards expenses are welcome via Paypal to email@example.com
* @dzircher Contributed $100
* @Nicksdad Contributed $100
* @NickyTea Contributed $100
* @dave Contributed $75
* @ivoyage + 1 Contributed $60
* @RustyH Contributed $100 towards guest expenses (Max Cervantes)
* @ChronowerxLLC Contributed $75
* @EWilliams Contributed $100
* Thomas Brown
* Ryan Hosner
* Jon Pierce
Anybody else going this year? @MrPaw? @EWilliams: you know you want to! @Junkman64? @rnomura? @hms? @CaptJames & co? @piperde? @subxinu?
I know some other people messaged me to ask about Vegas, but I can't remember who. Please do let me know and I'll let you know what I figure out about a venue. Thanks!